At the December 17, 2014 meeting, the Board of Education discussed issues related to the building project including the contract with the architects and engineering firms and timeline for the first two projects—Monroe School and the addition at QHS for 9th graders. The architects’ contract is still being reviewed by legal counsel. Attorney Gorman told the Board that district officials want to make sure all duties and costs associated with the design work are clearly spelled out. As soon as the contract is ready for review by the Board, a special meeting will be scheduled to consider approval. Todd Moore with Architechnics, one of the lead engineers on the project, said the architectural and engineering teams cannot begin work until they have a signed contract. Consequently, the designs have not been started and the March 1 bidding deadline will not be met. President Erwin expressed concerns that opening the new Monroe School and moving 9th graders to QHS could be delayed until August 2017.
Options to gather input from community members on decisions relating to the building project were discussed. A superintendent’s “Design” committee made up of members from the community and district staff was suggested . Another option was flowing building project decisions and recommendations through the district’s existing standing committees. Allowing additional community members to serve on those committees would allow more community input. The Board voted to allow up to four additional community members to serve on the current committees—Building, Curriculum, and Finance. Committees currently consist of two board members and up to four community members.
Regarding possible school sites for the three additional K-5 buildings, Building Committee members were asked to prioritize and rank selection factors for the sites including size and shape, location, topography/soil conditions and drainage, accessibility and traffic, security and safety, noise levels, utilities, and cost. The committee also reviewed construction delivery methods. The Board has sent out requests for construction management services to be submitted by December 22. A job opening for an owner’s representative has also been posted. The Building Committee will hold a special meeting on Monday, January 5 at 4:30 p.m. at the Board of Education offices to review the school site criteria and construction delivery options.